Benefits

Security

We respect the role we play in the security of your company’s information. Therefore we use only proven methods for document storage and retention; and have designed policies, procedures and training programs to ensure accuracy and security. Further, our facility is equipped with a comprehensive security system and we offer secured access to your information with the use of authorization lists.

Labor Efficiency

By outsourcing your records management you effectively expand your staff without adding salaries, benefits, or continuing education to your budget. Your internal staff can concentrate on improving your business, while your partners at The DocuTeam provide the professional information management services critical to your success.

Cost Control

The DocuTeam is an opportunity to stop using expensive office space for document storage. Why continue to waste valuable employee time while they search for files? The DocuTeam does more than save you money, it increases the yield on your space, the production of your employees, and your profit margins.

Service

There are plenty of ways to store a box. The difference between The DocuTeam and other storage options is the service. Our services include pick-up, delivery, retrieving, re-filing, inventorying, destruction, custom reports, faxing, copying and the use of our conference room. We become an extension of your staff.

Information Control

We use the latest in document management software so we can provide you with the information you need about your records. The DocuTeam can produce custom computer reports allowing you to analyze your storage costs per category, client, case, etc. Our detailed billing statements itemize and track the location and activity of every box you have registered with The DocuTeam.

Disaster Prevention & Recovery

The DocuTeam services are designed as key elements to our clients' own Disaster Prevention and Disaster Recovery Plans. Storing and managing your records in a secure off-site location helps to prevent employee theft and to maintain confidentiality. Learn More...

Meeting Tough Regulations

Our records management solutions, services and facility enable our clients to meet the strict requirements and laws that they need to abide by to sucessfully run their businesses. Below are some of the tough regulations we help our clients meet.

  • Sarbanes-Oxley
  • Joint Commission on Accreditation of Healthcare Organizations (JCAHO)
  • Health Insurance Portability and Accountability Act (HIPAA)
  • FDA approvals and records retention
  • Check 21 canceled check processing
  • FACTA Act
  • GRAMM-LEACH-BLILEY

The DocuTeam Saves You Money

Let The DocuTeam professionals manage your vital records and improve your Bottom line with annual Savings of between almost $1400 and $2000 per year.

Storing at your company site is costly and inefficient:

  • 100 boxes stacked 4 high occupies approximately 150 sq. ft. (1 office)
  • Space is leased at rate of $1.50 per sq. ft.
  • Employee wage is $10 per hour plus 30% for payroll tax, worker's comp., etc.
  • It's a 1/2 hour interruption to find the appropriate box

Storing in a public storage facility is costly and inconvenient:

  • Public storage rates are based on local rates
  • Employee wage is $10/hr. + 30% payroll tax, etc.
  • It will take 1 hour to drive to facility, find the boxes, and return
  • Delivery and pick-up vehicle is insured - and not employee vehicle
  • Your boxes are organized well enough for your employee to find the needed boxes