The DocuTeam will offer a comprehensive suite of software, scanning and digital archiving services utilizing one of the world's leading imaging software solutions. The DocuTeam's customize imaging solution will include the ability for our clients to scan at their location or The DocuTeam staff will do it for you or both. All the software, servers and data backups are managed by The DocuTeam. The imaged archive documents are then available 24 hours a day whenever and wherever they are needed through the internet.

Our clients can use what they need and pay a monthly fee for only what they need instead of an entire scanning, software and hardware solution. Our technical experts can do data migrations, custom user interfaces and integration with existing software systems if needed.

Back File Conversion

• Old files are scanned into .tif or pdf files
• Records are indexed and the files structured per client specifications for easy access.


• Files can be scanned at client location and stored on The DocuTeam server and system or scanned at the DocuTeam using our expert staff and our high speed production scanners.


• Large file format scanning is also available.

Digital Archiving

• Digital records and files are stored and managed on a secure co-located DocuTeam server.
• The co-location facility is secure with video and key pad security, redundant internet feed, and backup power.
• All servers are backed up and available 24/7/365.
• Client accesses/searches records via the Web and secure login.

Customization of Layout and User Interface

• Integration of imaging and archive solutions into client websites for seamless use with their own employees and clients.
• Custom user interfaces and integration with existing systems available.

Scan on Demand

• Records stored in inventory at The DocuTeam can be scanned as needed only when they are needed.
• Scanned files can be e-mailed or posted to the secure server.

Media Vaulting

• Back up tapes, CDs or other media are stored in fireproof vault.
• On line access to view tape rotation and inventory.
• Daily, weekly, monthly, quarterly and annual rotation as needed.

Docu-Scan Quick Tips

• Review the current methods for document distribution and how often key documents are accessed
• Determine how much your current methods cost
• Determine how important it is for your records to have immediate access.
• Some records may not need to be reviewed very often and may not be good candidates for imaging
• Based on your company's retention schedule, identify the types of records that a: need to be retained for an extended period of time or b: have high access needs or need to be used in multiple locations
• Identify the records that ought to be stored until their destruction date, and those that would be cost effective to scan into digital images
• Review your company's business processes to plan for the implementation of imaging and the management of digital archives
• Review a variety of software and hardware solutions and determine if you have the staff, hardware and technical expertise to implement an imaging and digital document management system internally or if an outsource-managed solution better fits your needs
• Review options and choose the solution that is most cost effective and that meets the needs of your particular business.