Industries

Medical

From major hospital complexes, government health departments, regional clinics, surgery centers to individual practices. The DocuTeam helps professionals involved in medical professions meet strict patient confidentiality requirements. The DocuTeam's storage facility and practices meet the requirements as defined in the Health Insurance Portability and Accountability Act (HIPAA). The DocuTeam is an excellent solution for medical institututions that are certified by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO). Individual medical and dental professionals with a private practice are also faced with meeting these strict requirements with fewer resources at their disposal. The DocuTeam's services offer a practical and powerful solution regardless of the size of the practice.

Real Estate, Title, Escrow & Mortgage Companies

Every plot, building and home has original vital documentation that needs to be stored and managed properly. The DocuTeam stores tens of thousands of titles and escrows for properties throughout SLO County. Every time a property changes ownership, the right records must be made available and delivered to the correct escrow office ASAP. The same is true for the financing and legal transactions involved in any real estate transaction. The DocuTeam has it covered with the staff, facilities and services to meet demanding needs.

Government

Original and historical documents, meeting minutes, city layouts, lot lines and other core governmental documents must be maintained forever. Preventing damage to these vital records but maintaining access is a concern that The DocuTeam solves for state, county, universities and city governmental organizations.

Legal

Our confidentiality and protection of information is unparalleled. Case records, evidence, agreements and other vital information are safe when managed by The DocuTeam. All records are stored with complete confidentiality; destruction services are carried out completely and can be witnessed.

Banking

The DocuTeam stores all types of banking records including loan documents, statements, canceled checks and operational information. Security and confidentiality is the cornerstone of our services. Our storage and destruction services help our clients meet the privacy and destruction requirements defined in FACT ACT and the Gramm-Leach Bliley Act.

Accounting and CPA Firms

Secure and well-managed off-site storage of tax returns, financial statements and other vital records is a key service clients will appreciate and help with Sarbanes-Oxley issues compliance.

Insurance Agencies

Policies, claims and other records. Secure destruction services to ensure privacy is maintained at all times.

All Companies

All companies have records vital to their operations, whether it's a restaurant, fueling station or retail operation needing to store sales receipts to a large corporation with multiple departments and distributed operations.

Did You Know?...

  • In most organizations, 5% of its files are misplaced costing the organization an average of $125 per file.
  • 25% of enterprise paper documents are misplaced, 2% of misplaced files are permanently lost costing the organization on average $200 ea.
  • 10% of an executive’s time is spent searching for files and documents.
  • Administrative employees spend from 30 minutes to 2 hours daily searching for paper records.
  • 95% of files older than 3 years will never be retrieved.
  • Between 2-3% of your organization's files will need to be stored permanently and most are not properly protected.
  • Most filing areas will grow at a rate of 15 – 25% annually.